Privacy Policy

Data manager

We are responsible for the processing of the personal data that we process about our customers and business partners. You will find our contact information below.

I·GIS
Voldbjergvej 14A, 1. st floor
DK-8240 Risskov
Denmark
CVR-no: 26 59 85 59

It is not a requirement that our company has an external DPO, but if you have questions about the processing of your personal data, you can contact us via i-gis@i-gis.dk.

Processing Activities

As a data controller according to the GDPR, we have the following processing activities.

Visit on our website

When you visit our website, we use cookies in order for the website to function.

Communication with potential customers

When you have questions about our site, or want to hear more about our services, you can contact us via: contact page.

Through this, we will process your personal data so that we can engage in a dialogue with you, for example answer questions about our services. We only process the information that you give us in connection with our communication. We will typically process the following general information: name, email, telephone number and company name. Our authority to process this personal data is the data protection regulation's article 6, paragraph 1 litra f. We delete our communication with you when it is clear whether you want our services or not. Should, in a special case, a need arise to store your personal data for a longer period of time, this may be the case.

Customers

We need to communicate with our customers to ensure that the service is delivered correctly. Through this, we can process information about name, address, services, special agreements, payment information and the like. The authority to process this personal data is the data protection regulation's article 6, subsection 1 litra b. Once the service has been delivered and any pending issues have been completed, we will delete the persona.

We have a newsletter to which it is voluntary to sign up - and you can always unsubscribe from this again. The purpose of the newsletter is to send registered e-mails with new information from the company, which may deal with new content on the website, advertising of our services, software updates and more.

We will only send you emails if you have given your active consent to this. It initially requires that you enter your email address, to which we will subsequently send an email, so that you can confirm the registration. In this way, we ensure that you have actually signed up for the newsletter yourself, i.e. given active consent. Our authority to process your personal data (i.e. the email address) in connection with the newsletter will be the data protection regulation, article 6, paragraph 1 litra a.

We will process your personal data as long as you are still signed up to the newsletter. If you unsubscribe from the newsletter, we will also stop sending you this.

If you unsubscribe from the newsletter, we will store your now previous consent for 2 years after it was last used due to statute of limitations, cf. Consumer Ombudsman's Spam Guide section 11.3.

Accounting

We must save all accounting documents, cf. the Bookkeeping Act. This means that we save invoices and similar documents for use in accounting. This may reveal general personal data such as name, address, description of services. Our authority to process personal data for bookkeeping is Article 6, subsection 1 litra f. of the data protection regulation.

We store this information for a minimum of 5 years after the current financial year has ended.

Job applications

We gladly accept job applications in order to assess whether they match an employment need in our company. If you send us your job application, our authority to process your personal data is the data protection regulation's article 6, subsection 1 litra f.

If you have sent an unsolicited application, then our management team will assess whether your application is relevant and then delete your information again if there is no match.

If you have sent an application for an advertised job, we will dispose of your application in the event that you are not hired, and immediately after the right candidate has been found for the job. If you are part of a recruitment process and / or hired for the job, we will provide you with separate information on how we process your personal data in this connection.

Data handlers

Few can do it all by themselves, and the same applies to us. We therefore have business partners, as well as make use of suppliers, some of whom may be data processors.

External suppliers can, for example, provide systems to organize our work, services, advice, IT hosting or marketing.

It is our responsibility to ensure that your personal data is processed properly. We therefore make high demands on our business partners, and our partners must guarantee that your personal data is protected. We therefore enter into agreements to this effect with companies (data processors) who handle personal data on our behalf in order to increase the security of your personal data.

Dissemination of personal data We do not pass on your personal data to third parties. Profiling and automated decisions We do not make profiling or automated decisions. Third country transfers. We generally use data processors in the EU/EEA, or who store data in the EU/EEA. In some cases this is not possible, and here data processors outside the EU/EEA can be used, if these can provide your personal data with adequate protection.

Treatment safety

We keep the processing of personal data secure by having appropriate technical and organizational measures in place. We have carried out risk assessments of our processing of personal data, and have subsequently introduced appropriate technical and organizational measures to increase processing security.

One of our most important measures is to keep our employees up-to-date on GDPR via ongoing awareness training, GDPR course, as well as by reviewing our GDPR procedures with employees.

The rights of the data subjects

According to the data protection regulation, you have a number of rights in relation to our processing of information about you. If you want to make use of your rights, please contact us so that we can help you with this. Right to see information (right of access) You have the right to gain insight into the information that we process about you, as well as a range of additional information. Right to rectification (rectification) You have the right to have incorrect information about yourself corrected.

Right of deletion

In special cases, you have the right to have information about you deleted before the time of our normal general deletion occurs.

Right to restriction of processing

In certain cases, you have the right to have the processing of your personal data restricted. If you have the right to have the processing restricted, we may in future only process the information - apart from storage - with your consent, or for the purpose of establishing, asserting or defending legal claims, or to protect a person or important public interests.

Right to object

In certain cases, you have the right to object to our otherwise lawful processing of your personal data. You can also object to the processing of your data for direct marketing.

Right to transmit information (data portability)

In certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have this personal data transferred from one data controller to another without hindrance. You can read more about your rights in the Data Protection Authority's guidance on the rights of data subjects, which you can find at www.datatilsynet.dk.

Withdrawal of consent

When our processing of your personal data is based on your consent, you have the right to withdraw your consent.

Complaint to the Danish Data Protection Authority

You have the right to lodge a complaint with the Danish Data Protection Authority if you are dissatisfied with the way we process your personal data. You will find the Data Protection Authority's contact information at www.datatilsynet.dk.

We would generally encourage you to read more about GDPR so that you are up to date on the rules.